Money in, money out, what OTAs still owe: each one in its own place
Payments received are tied to the exact booking. Expenses come with a photo of the receipt. Money an OTA sends back is checked against what it owes: paid in full, partly paid or not received shows up right away. Balances with sales agents and travel agents are calculated from the bookings they sent.
- Pending1VND 900,000
- Partial1VND 1,174,500
- Issues0VND 0
- Received1VND 4,176,000
AirbnbSET-DEMO-117-0111-08-20264,176,0004,176,000Received in fullAirbnbSET-DEMO-117-02900,000Not receivedAirbnbSET-DEMO-117-0312-07-20264,698,0003,523,500Partly receivedRevenue, cash received and cash still owed are three different numbers
Roomrise keeps these three numbers separate. Merging them is how a month that looks profitable on paper still leaves your account short.
- Recognized revenueBooking 19077 · 3 nightsVND 2,700,000
- Cash inReceipt linked+ VND 2,700,000
- Cash out− VND 283,029,774Voucher · operations
- Collected by OTASET-DEMO-117-03Not receivedPartly received · VND 3,523,500
- Partner balancesTo pay VND 404,749,500
One task at a time, with nothing new to learn
Pick a capability to see the exact screen behind it.
Money in and money out on one screen
Total received with the transaction count, total spent with the voucher count, and a "Pending" line for the money a channel still owes you.
- Money in and money out
- Both directions of the same period, read side by side instead of on two screens.
- Four OTA statuses
- Awaiting, partial, issue, received in full: the product's four reconciliation states.
- Still to arrive
- The number an owner looks for when opening OTA payouts, placed last.
- Pending1VND 900,000
- Partial1VND 1,174,500
- Issues0VND 0
- Received1VND 4,176,000
What it does
Payments received
Every payment is tied to a booking, the person who collected it, the period and the property. Deposits and deposit refunds are kept separate from revenue.
Expenses with a receipt
Log an expense by category, attach a photo of the receipt, and tie it to a property or to a specific booking.
OTA reconciliation
Group channel-collected bookings into a payout batch, record the money that arrives, and each batch shows Received in full, Partly received or Not received.
Partner balances
Room revenue and commission for each sales agent and travel agent. Settle with a receipt from a partner or a payment to one.
Invoice and confirmation PDFs
Print a booking invoice or a booking confirmation as a PDF for any booking, and send it to the guest right away.
Revenue and profit and loss
Recognized revenue, cash actually received and costs sit side by side, because those three numbers are not equal and should not be.
Reconciliation means checking money received against money owed. Roomrise puts those two numbers side by side for you.
Step by step
- 01
Record a payment right on the booking.
Cash, bank transfer or OTA-collected, each payment gets its own receipt.
- 02
Log an expense with its receipt.
A photo of the purchase invoice sits right next to the expense.
- 03
Channel money arrives, record it against a batch.
Checked against the expected total: received in full, partly received or not received.
- 04
Settle with partners at the end of the period.
Balances come from bookings, not from a notebook.
One OTA payout, from not received to fully received
Staff record the OTA money that reached the bank account, from the statement. The PMS compares it with what is still due and updates the payout status. Choose a step below to stop on it.
OTA money received is compared with what is due: not received, partly received, fully received
Illustrated with demo data. The cursor is only a drawing; the steps below are clickable.
What Roomrise doesn't do yet
Stated right on the capability page, not buried in an internal document.
Roomrise's PDF invoice is a booking document, not a VAT invoice. Roomrise does not yet issue e-invoices to your guests, and it does not replace accounting software.
OTA money is recorded once you enter or confirm it. Roomrise does not read bank statements.
Clear answers before you start
The questions we hear most, including what Roomrise doesn't do yet.
How does OTA reconciliation work in Roomrise?
How are balances with sales agents and travel agents calculated?
Do prices include VAT, and do you issue invoices?
See Roomrise run on your property.
20 minutes with a person from our team. Tell us how you operate today, and we open the matching screens.